How to use Multiple Gmail Accounts with Gmail Delegaion

Multiple Gmail Accounts
By Tapas Pal Updated

Multiple Google accounts is a nice feature to have. You can keep your office and private life separate. Use one Google account for official purpose and use another for personal purpose. Google goes one step further by allowing you to manage multiple Gmail accounts from a single Gmail account. That means you don’t need to log out or log in every time you need to access one Gmail account or the other.

Gmail Delegation

Thanks to Google multi-sign in, you can access multiple Google accounts in separate browser tabs. But there is a lesser-known feature available in Gmail that allows you to manage multiple Gmail accounts from a single Gmail account. It’s called Gmail delegation.

Gmail delegation is used when you want someone else to read, write, edit and delete email messages on your behalf. Keep in mind that when you delegate, the other person also gains access to your contacts. The delegated person is not allowed to change Google account settings, account password or chat on your behalf.

Normal users can add up to 10 delegated users while for Google Work, Education and Government customers, this bumps up to 25 users.

Note: Gmail accounts are intended for individual use. If many users keep on accessing your account from multiple locations, you may reach a threshold and your account may get temporarily locked – temporarily lock down your account.

Add Multiple Gmail accounts

By using Gmail delegation, you can access multiple Gmail accounts from you primary Gmail account. Here’s what you need to do:

  • Login to your secondary Gmail account
  • Click on the gear like icon on the top right corner
  • Select Settings
  • Select Accounts and Import tab
  • Click Add another account under Grant access to your account
  • In the popup window that opens, enter your primary Gmail address and click Next Step
  • Gmail will ask you for a confirmation. Click Send email to grant access
  • You will receive a confirmation email in your primary account explaining that you have been granted access to a Gmail account. Confirm this email.

Note: The verification process may take up to 30 minutes to complete. Visit the Accounts and Import tab in the settings to see whether the delegation process is complete or not.

Repeat these steps for all accounts which you want to access from your primary Gmail account.

That’s all you need to do. You can now manage your multiple Gmail accounts from your primary Gmail account. You don’t even need to login to your secondary email accounts anymore. Login to your primary Gmail account and manage other Gmail accounts. To select delegated account, click on your profile picture or email on the upper right corner and select the account you want to manage.

Let’s say you have delegated your Gmail account to your Brother/Sister. When your Brother/Sister sends an email from your account, the name will appear like this Your Name (sent by Delegate).

Remove Delegated Gmail Account

Removing delegated Gmail account is simple. Follow this steps:

  • Login to the Gmail account which you don’t want to delegate any more
  • Go to settings (Click on the gear like icon on the top right)
  • Select Accounts and Import tab
  • Under Grant access to your account, delete any or all accounts you want

Should I delegate

Security is a primary concern when it comes to delegation. If your primary email account gets hacked, the hacker will have access to all delegated Gmail accounts! You can, of course, remove the permission to access your Gmail whenever you want.

Also, the delegation feature works only with Gmail. This means if you want to access other Google services like Docs, you will still need to login to that Google account.

So, are you planning to use multiple Gmail accounts with delegation now? Tell us your experience in the comments section below.